Scott Kowalski

Free Ride Council Meeting Minutes
3.10.2018 || 12:00pm – 2:30pm || Everyday Café
Attendees: Scott, Tom, Tess, Kyle, Dave, Katie, Joel, Hannah
Absent: Jennifer

Agenda

1. Summer Hours
   a. Starting April 1st
   b. Weekly Hours = Monday Volunteer Nights, Wednesday Women & Queer Nights, Thursday Open Shop Nights, Saturday Open Shop Afternoons
   c. Hanna is going to host Volunteer Nights starting this Monday to focus on shop rearrange
2. Shop Rearrange
   a. Have cabinets in place and painted
   b. Started organizing parts in milk crates, still need about 8 more milk crates
   c. Tom is going to cut 55-gallon barrels for tire storage after Hanna draws up designs
   d. Construction Junction has $3 bike racks we could use for rims, Scott will grab soon
3. Tee Shirts
   a. New short-sleeved T-shirts have arrived
   b. Lime green and army green, unisex and female cuts
   c. All staffers should be wearing them during open shops! Staffers grab!
   d. Scott spent 20+ hours, the printer spent 20+ hours making these (donation)
4. Volunteer Portal
   a. Scott presented design
   b. $800 to develop (discounted)
   c. Can use emails that volunteers provide for initial survey/follow-up to their first visit
   d. Discussion about unused hours for volunteers / zeroing out hours after a time
   i. Unnecessary because there should be plenty of storage space to keep everyone’s hours
5. Women & Biking Forum
   a. Katie has been talking to Jane && Free Ride is Co-sponsoring
   b. Ryder, Danielle, Katie + are helping out with the Fix-a-flat workshop & marshalleing the finale ride
   c. Scott will print more cards to hand out to participants (non-event specific)
   d. Should Free Ride corporate sponsor BikePGH?
6. Bike & Brew
   a. Hanna and Carya had idea to do BYOB and fix up bikes
   b. Discussion about street-ready and bicycle safety checklist
   c. Maybe Second Friday of the month?
7. Classes
   a. Discussion about classes
   b. Aryn, Carya, Ted have expressed interest in teaching – Tom will check in
   c. Will start in May so we ca check back in about when/how much
   i. Potentially Tuesday nights & pay-what-you-can?
8. “Overly Helped”
   a. Discussion about volunteers/volunteering in the shop space
   b. Asking someone if they are being “overly helped” could be easy/PC way to check-in
   c. Maybe we could have a “novice station” for those that might need more help?
   d. Maybe we could have a volunteer “class” about how to best help someone?
   e. Katie will work on poster for volunteer guidelines, will send to Scott
9. Tag Team Staffers
   a. Having two staffers at each open shop
   b. 1 greeter, 1 mechanic
   c. Will need more staffers to step-up to support this
   d. Everyone will ask their people
   e. Katie will ask W+Q staffers
10. Price Tags
    a. Ready to go, Scott will print
11. Volunteer Summer Kick Off Event
    a. April 30th (Monday Volunteer Night)
    b. Invite all volunteers, 1 part “class” for how to volunteer, 1 part “thank you/morale” for appreciation, 1 part staffer recruitment
    c. Maybe we could have swag bags for people

Free Ride Council Meeting Minutes
2.10.2018 || 12:00pm – 2:00pm || Everyday Café
Attendees: Scott, Tom, Tess, Kyle, Dave, Katie, Jennifer, Hanna
Absent: Joel

Agenda

1. Reuse Fest
   a. Saturday, April 21st
   b. Scott will make poster/flyer
   c. We have 2 areas at event: loading bikes and tabling (BikePGH also offered to table for us)
2.  Pittsburgh Feminists for Intersectionality
   a. March 8th (international women’s day) asking to use the shop 9-3pm
   b. Jennifer will open shop/be at event
   c. UPDATE: Event cancelled
3.  Officer Duties
   a. Do we need “operational goals” and to delegate?
   b. Jennifer will compile list of duties that need to be done (at all) and we will come back together to delegate
4. Volunteer Digital Log
   a. Scott brought template, discussion around all the functions it should/could do
5. Shop Rearrange
   a. Built 50 bike stands last weekend, now need to attach to the walls
   b. 2nd phase is the rack, still figuring that out (and liability)
   c. Dave is interested in new (fold up) white board from CJ since we will take the one off the wall
   d. UPDATE: Katie got one free for us
6. Email List
   a. Problems = hard to use for 2-way communication, different lists (council, staff, volunteers, W+Q) overlap
   b. Discussion around what tools we already have (Mail Chimp) and what we could use (Google)
   c. Everyone will only email 1 email list at a time (theoretically all volunteers are on the broad one, and more specific from there)
7. Agenda Setting
   a. Should we make agenda ahead of time so that at meetings we can jump right in?
   b. Should agenda be public? On the calendar?
   c. It has been on website before
8. Women & Biking Forum
   a. Katie is taking scrap materials for participants to practice on real parts
9. Tags for bikes
   a. $25 increments from now on, should simplify things
   b. Include height (of seatpost) on tags (correspond to typical heights of people)