Free Ride Council Meeting Minutes
1.13.2017 || 12:00pm – 3:00pm || Everyday Café
Attendees: Scott, Tom, Tess, Kyle, Dave, Katie, Joel, Ryder, Jen*, Hannah*
*= remotely called in
Agenda
- New Council Term
- Applications given to those interested (2018 term)
- Scott, Tom, Tess, Kyle, Dave, Joel, Katie, Jen, Hannah shared intent for Council
- Applications due back to Free Ride safe, Tom will collect & process
- Re-Use Fest
- Saturday, April 21st at Children’s Hospital in Lawrenceville
- Are we interested in being a part of this? YES
- Will need people support day-of (2-3 people)
- Will need to rent van to transport bikes (Joel has Cargo Van, may work)
- Shop Rearrange
- Are we interested in moving forward with the rearrange? YES
- Hannah will email out designs to council list
- Aim to start one day per week during “off hours” (perhaps Sunday)
- Volunteer Application
- We are in need of an electronic way to track volunteer hours
- Are we interested in Scott developing a proposal for web-based application? YES
- Kyle is talking to a co-op in Illinois that uses an electronic sign-in, will bring to the table if that is an option
- Scott will draft proposal idea and bring it to future council meeting
- Email/Mail Chimp Communication
- Discussion around use of current communication method (mail chimp, mass email) as a notification system versus a two-way communication system
- Several different lists in the system (volunteer, staff, council, Women & Queer)
- Scott will differentiate when sending out notifications in future
- Can’t send attachment with Mail Chimp
- Emails are also located on Webpage
- Several different lists in the system (volunteer, staff, council, Women & Queer)
- Discussion around alternative methods (google account, slack, etc)
- Jen will look into alternative ways that could work for us
- Discussion around use of current communication method (mail chimp, mass email) as a notification system versus a two-way communication system
- Frigid Bitch
- February 17th ladies alleycat race
- Do we want Free Ride (Women & Queer) to sponsor again this year YES
- What should that sponsorship look like? Everyone gets:
- 3 Fee-Waived passes to Women & Queer Open Shop
- 3 Passes to our classes
- Stickers
- [Only Winners] Purple/Women’s cut Free Ride T-shirt
- Katie will draft the W&Q passes, send to Scott for edits & prints
- Saturday Hours
- Should we extend hours beyond the 1-5 current hours? UNSURE
- Looking at maybe two shifts (9-1pm / 1-5pm)
- Desire to be open longer, yet unsure if we have the volunteer/resources to effectively make this reality
- Brainstorm discussion about alternate ways to include staff
- Pitt/University Volunteers
- Bike PGH (Positive Spin)
- Will table this, everyone able to brainstorm ways to bring on more staff
- Should we extend hours beyond the 1-5 current hours? UNSURE
- Officer Duties
- Brief discussion around what the officer (President, Secretary, Treasurer, etc) duties are
- Tom will make a draft of what the duties might be
- Everyone will brainstorm what they want of those positions to discuss further next meeting
- Duties of Staff and Volunteers
- Brief discussion that we (staff) don’t always have same priorities for volunteers
- Sometimes volunteers have specific projects they want to work on
- There is a written list of volunteer duties on website and in the shop
- Kyle and Katie will collaborate about making those more visible in the shop
- Brief discussion that we (staff) don’t always have same priorities for volunteers
- Two Staffers During Open Shop
- Do we want to have 2 staff people during open shop YES
- Used to do this; increases safety & accountability
- Have 1 person as “greeter” who understands Free Ride, can do cash register, greets people as they come in, introduces what Free Ride is/does
- Have 1 person as “floor mechanic” who has bicycle knowledge, helps people tinkering with bikes
- How do we make this a reality?
- Pair up two people to staff in teams (1 experienced person with 1 newer person)
- Through a calendar (have 2 slots for staff) if not two slots filled, no open shop
- Maybe have an officer manage this?
- Have an outreach/growth position on board to build our staffers
- Goal for the moment; will check in again about making this reality
- Do we want to have 2 staff people during open shop YES
Additional Agenda Items Tabled for Future Meetings:
- Tags for bikes
- Signage in shop
- Marketing/website/Instagram
- Year-end books
- Bike!Bike!
- Heat in shop
- Ability to pay people